You know DAAN as an office that is ready to stand by you: short lines of communication marked by transparency, and expert advice. We communicate openly when it comes not only to the contents of the matter you have come to us about, but also to the way we handle your personal data. This privacy statement tells you everything you need to know on this score. And if, after reading it, you still have any questions, well—you know where to find us. We offer practical, readily understandable, tailor-made answers. And the same goes for any questions you have about personal data.
Whose, and for whom?
Both DAAN Advocatuur B.V. and DAAN Notariaat B.V. work under the trade name DAAN Advocatuur & Notariaat, hereafter ‘DAAN’. In the present privacy statement, ‘DAAN’ means both DAAN Advocatuur and DAAN Notariaat. DAAN Notariaat has to deal with specific regulations. Where this has consequences for the processing of personal data, a specific distinction will be made.
The present statement applies to all persons who have a relationship with DAAN, including at least the following:
DAAN processes personal data only in accordance with the legitimate purposes for which the data have been collected. In any case, the following purposes and reasons apply:
DAAN will not process your information for purposes other than those mentioned above, unless you have given your specific consent for us to do so.
DAAN processes the following categories of personal data.
Naturally, titles, names, addresses, postcodes, places of residence, telephone numbers, e-mail addresses, company names, job titles, bank-account numbers, and dates of birth are among the data that we need to process as part of our services. The limitation with respect to the information on a given file we have is based in ‘necessity’. We do not process data that we do not need in order to implement a contract.
These data are stored in our digital and other systems and are kept for the statutory retention periods.
We process the data provided to us through, or in connection with, with introductory meetings, events, seminars, contact forms, and so on. All the data involved here are contact details. We do not keep this data any longer than we have to. If at any time we receive a request from the customer concerned to remove these data, we will comply as soon as possible.
In order to stay in contact with our suppliers and service providers, as well as service providers in our business network, we process contact data for contact persons. We do not keep this data any longer than we have to. If at any time we receive a request from the supplier or service provider concerned to remove the data, we will comply as soon as possible.
We process the information that we ask for and that applicants provide in connection with application procedures, such as contact details, letters of motivation, CVs, and academic transcripts. We will delete this information no later than four weeks after the end of an application procedure, unless the applicant is employed by DAAN or we get specific permission to keep it in our systems for longer.
Transfer to other parties
In principle, DAAN will not share your personal details with third parties, unless this is required for the proper handling of your file or there is a legal obligation to do so. For example, DAAN will pass on data in the context of legal proceedings or in the case of an agreement or deed involving several parties. DAAN Notariaat is also obliged in certain cases to pass on information to the Chamber of Commerce and the Land Register, and trustees are also subject to obligations arising from the Bankruptcy Act.
DAAN may engage external processors to perform its services. Any processor agreement it concludes will always comply with the relevant privacy regulations.
DAAN will take appropriate measures to ensure that your personal details are safe with us, and that misuse of these details is prevented as much as possible. Unauthorised persons do not have access to your personal data. In addition, we will regularly check our security measures and update them where necessary so that your data is always properly protected.
DAAN believes it is important that you be aware of your rights in relation to the processing of your personal data. You have at least the following rights under privacy legislation:
You can always contact DAAN at email@example.com to ask which personal details it processes and for what purposes, and for how long they are kept.
If you believe that certain data have not been processed correctly, you have the right to request rectification.
A notarial deed cannot be corrected. A new deed may have to be drawn up to supplement the earlier one.
If you want your personal data to be removed, you can submit a request to that effect to DAAN.
If the data is contained in a notarial deed, the notary may not remove it.
If you want to limit DAAN’s processing of personal data (in anticipation of a request you will be making for your personal data to be rectified, because you have lodged an objection to the processing, or because you do not want the data to be removed even though it is illegal for us to process them), you can request this from DAAN via firstname.lastname@example.org to submit a request.
You can contact DAAN at email@example.com to request that the data it has processed be transferred to you.
If DAAN uses your information for marketing purposes, you can contact us at firstname.lastname@example.org to object to this.
If DAAN processes your data on the basis of your consent, you can always withdraw that consent in writing.
Questions and complaints
If, after you have read this statement, anything is unclear about how DAAN handles your personal data, if you want to exercise one or more of the rights set out above, or if you have a complaint about how we process your personal data, you can send a message to:
DAAN Advocatuur & Notariaat
6811 DG Arnhem
If a suitable solution to the issue you have raised is not found, you have the right to submit a complaint to the Supervisor at the Autoriteit Persoonsgegevens (Dutch Data Protection Authority, DPA). We recommend that you consult the DPA’s website to find out how best to reach them.
Changes to this statement
It is not only privacy law that is subject to change—the present statement may also be adjusted regularly. The statement you are currently reading dates from 24 May 2018.